Keep every post-approval change on one model-level record
Office furniture projects often change after the first quotation, drawing review or sample approval. A buyer may replace one executive desk with another model, change a workstation screen height, switch the finish on a manager room set or move products between rooms. If those changes are discussed across scattered chats and screenshots, the production basis becomes unclear.
Use one dated variation log that repeats the exact model number, selected size, finish reference, quantity and room or BOQ line affected by the change. The goal is not to create paperwork for its own sake. The goal is to stop the buyer, contractor and factory from working on different revisions of the same order.
- Exact model number and current revision date
- Old scope versus new scope on the same line
- Selected size, finish and orientation where relevant
- Affected room, floor, BOQ line or dealer stock group
- Reason for the change and who requested it
- Open items still awaiting written confirmation
Repeat the variation across quotation, drawings, samples and packing control
A change log is useful only when the same revision reaches the commercial and technical records that control the order. If the quotation shows one model, the drawing shows another and the sample approval still points to an older finish, the project team will keep reopening the same problem during production, packing or installation.
When a variation affects accessories, cabinet handing, cable parts, screens or carton grouping, carry the change into the accessory list, drawing comments and packing notes. Similar-looking products from one BG family do not prove that the approved components, package count or room assignment remain unchanged.
- Quotation revision updated to the new scope
- Drawing or sample record marked with the same change date
- Accessory and hardware impact called out separately
- Packing and carton-label notes updated if receiving logic changes
- Cancelled items clearly marked so they are not produced twice
Close the change only when one active version is agreed
Variation control should end with one active order basis, not with a long unresolved history. Before deposit release, packing confirmation or shipment booking, confirm which version is live for manufacturing and which earlier options are cancelled or replaced.
For dealer and project orders, keep the approved change log with the room schedule, final quotation, latest drawing and installation notes. That lets repeat orders, partial replacements and site handover teams work from a verified record instead of reconstructing why one desk, cabinet or meeting table changed after the first approval round.
- One active version identified for production release
- Cancelled lines and superseded finishes marked closed
- Responsible buyer contact for the final confirmation
- Reference date shared with factory, buyer and project team
- Archived variation log kept with the final model schedule
Related verified pages
Turn the guide into a model quotation.
Send model numbers or a room schedule, quantities, destination and timing. BG will confirm the next commercial step.
Prepare an RFQ ↗Frequently asked questions
When should a buyer start a furniture variation or change log?
Start it as soon as a model, size, finish, room assignment or included component changes after the first approved quotation, drawing or sample discussion.
Is a WhatsApp message enough to control a project furniture change?
No. Informal messages can trigger a review, but the project should still move the change onto one dated log that matches the active quotation, drawing, approval and packing records.
What details matter most in an office furniture change log?
Record the exact old and new model scope, size, finish, quantity, room or BOQ reference, request date, responsible contact and whether the change affects drawings, accessories, packing or delivery sequence.