How to Build an Office Furniture BOQ by Room and Model

Answer first: build each BOQ revision from rooms, exact models and visible line changes

An office furniture BOQ is ready for quotation review only when every active line shows the room or zone, exact BG model or still-open category, quantity and unit, finish or configuration basis, destination and current revision. Build it from the project layout instead of starting with a folder of product images.

Give every executive room, manager office, staff area, workstation zone, meeting room, reception and storage area a clear reference. When the BOQ changes, mark each affected line as Add, Change, Hold, Remove or Confirm unchanged so BG does not have to infer the new scope from a replacement spreadsheet or chat message.

Floor, room or zone reference
Product type and intended users
Required quantity
Preferred model or catalogue reference
Destination and target delivery timing

Keep every complete BG model on its own line

Products from one design family can serve different jobs. For example, BG-2502L is an L-shaped manager desk, BG-2502W4 is a four-person workstation and BG-2502MT is a meeting table. They should not be shortened to one base-series description or combined under one quantity.

Add the selected reference size when the verified model page lists options. If a dimension, finish or included component is still open, mark it for quotation confirmation rather than filling the BOQ with an assumption.

Complete model number
Visible product description
Selected size or confirmation note
Finish or colour reference
Included storage and accessories
Quantity and room allocation

Control revisions through quotation and packing

Give each BOQ issue a revision number and date. When a model, quantity or finish changes, update the line and keep the same reference in the factory quotation, purchase order and final packing list.

For mixed office furniture orders, carton and loading planning begins only after the final model mix and packing data are confirmed. Product dimensions alone do not prove container quantity, so keep preliminary loading estimates separate from the approved packing schedule.

BOQ revision and issue date
Quotation revision
Confirmed model and finish
Carton count and package data when available
Final room or destination allocation

Send the delta, not only the replacement spreadsheet

A new BOQ file does not explain which lines changed. Before asking BG to revise a quotation, keep the previous revision reference and list the affected line status, room, exact model, old basis, new basis and open approval point. Unchanged lines can be marked as carried forward instead of being silently reinterpreted.

Keep proposed substitutes separate from approved replacements. A visual alternative is not automatically dimensionally, structurally or commercially equivalent, so the final model, finish, accessories, packing, price, MOQ, lead time and installation scope remain subject to written review and quotation confirmation.

Previous and active BOQ revision shown together
Add, Change, Hold, Remove or Confirm unchanged status on every affected line
Old and new model, quantity, finish or configuration basis kept visible
Proposed substitute clearly separated from approved replacement
Named buyer-side open point before quotation revision

BOQ REVISION BRIEF

Prepare one changed BOQ line for quotation review.

Use the active revision and one representative line. The next page carries the change into BG's RFQ form so confirmed scope and open questions stay visible before any quotation is revised.

Related verified pages

Turn the guide into a model quotation.

Send model numbers or a room schedule, quantities, destination and timing. BG will confirm the next commercial step.

Prepare an RFQ ↗

Frequently asked questions

Can an office furniture BOQ use only product photos?

Photos can support identification, but every line should also contain a product type or full model number, quantity, room reference and any selected size or configuration.

Should a workstation be counted by module or by seat?

State both the workstation module model and its seat count, then record the number of modules. This prevents a four-person module quantity from being mistaken for four separate modules.

When should packing information be added to the BOQ?

Add confirmed carton and package information after the final model, quantity and packing method are approved. Keep early loading estimates clearly marked as preliminary.

What should a buyer send when asking BG to revise an existing BOQ quotation?

Send the previous and active revision, affected line status, room or zone, exact model or category, quantity and unit, finish or configuration basis, destination and the open point that must be resolved before the quotation changes.