Start with rooms and user counts
Build the bill of quantities from the project layout instead of starting with a folder of product images. Give every executive room, manager office, staff area, workstation zone, meeting room, reception and storage area a clear room or zone reference.
Record the user count and required quantity for each zone. This creates a check between the floor plan, furniture schedule and quotation before model selection begins.
- Floor, room or zone reference
- Product type and intended users
- Required quantity
- Preferred model or catalogue reference
- Destination and target delivery timing
Keep every complete BG model on its own line
Products from one design family can serve different jobs. For example, BG-2502L is an L-shaped manager desk, BG-2502W4 is a four-person workstation and BG-2502MT is a meeting table. They should not be shortened to one base-series description or combined under one quantity.
Add the selected reference size when the verified model page lists options. If a dimension, finish or included component is still open, mark it for quotation confirmation rather than filling the BOQ with an assumption.
- Complete model number
- Visible product description
- Selected size or confirmation note
- Finish or colour reference
- Included storage and accessories
- Quantity and room allocation
Control revisions through quotation and packing
Give each BOQ issue a revision number and date. When a model, quantity or finish changes, update the line and keep the same reference in the factory quotation, purchase order and final packing list.
For mixed office furniture orders, carton and loading planning begins only after the final model mix and packing data are confirmed. Product dimensions alone do not prove container quantity, so keep preliminary loading estimates separate from the approved packing schedule.
- BOQ revision and issue date
- Quotation revision
- Confirmed model and finish
- Carton count and package data when available
- Final room or destination allocation
Related verified pages
Turn the guide into a model quotation.
Send model numbers or a room schedule, quantities, destination and timing. BG will confirm the next commercial step.
Prepare an RFQ ↗Frequently asked questions
Can an office furniture BOQ use only product photos?
Photos can support identification, but every line should also contain a product type or full model number, quantity, room reference and any selected size or configuration.
Should a workstation be counted by module or by seat?
State both the workstation module model and its seat count, then record the number of modules. This prevents a four-person module quantity from being mistaken for four separate modules.
When should packing information be added to the BOQ?
Add confirmed carton and package information after the final model, quantity and packing method are approved. Keep early loading estimates clearly marked as preliminary.