Office Furniture RFQ Checklist for Importers, Dealers and Project Buyers

ANSWER FIRST

Who should use this RFQ page

Use this page if you are an importer, dealer, distributor, fit-out contractor or project buyer looking for office furniture from a Foshan manufacturer and need a clearer quote-ready brief before contacting sales.

Send exact BG models when the desk, workstation, meeting table, reception desk or storage line is already known.
Send categories, room schedules or a BOQ when the final model list still needs to be matched.
Keep destination port, quantity band, finish basis and timing on the same RFQ so BG can reply on one commercial trail.

RFQ STRUCTURE

What a useful RFQ normally contains

Buyer identity: company, country, buyer role and whether the order is for resale or a project
Product scope: model numbers, categories, sizes, room list or layout references
Commercial basis: quantity, finish direction, packing needs, target timing and destination
Open questions: MOQ, mixed container, compliance, documents, inspection or delivery sequence

Browse verified product models before sending the RFQ ↗

QUICK ROUTES

Need to solve one blocker first?

Review buyer-specific sourcing routes ↗

01 / BUYER

Company and market

State the company name, destination country, buyer role, receiving city or port, and whether the purchase is for resale stock, a tender, a fit-out package or a direct project installation.

02 / PRODUCT

Models, room scope and configuration

Send model numbers, catalogue pages, dimensions, quantity, configuration and matching pieces. If the order is project-based, add the room list, BOQ or layout reference instead of a vague product theme.

Project buyers can use the fit-out procurement checklist to keep BOQ, finish and delivery inputs aligned ↗

03 / COMMERCIAL

Timing, packing and delivery logic

Repeat the target delivery date, packing requirements, preferred Incoterm, destination port, receiving point and any documents, inspection or compliance items that affect the quotation basis.

04 / LIVE ORDER BASIS

Keep PI and release-stage questions tied to the same RFQ

If the quote is already accepted, restate the active quotation or PO reference, exact model scope, shipment split and still-open approval points on the same dated file before asking about proforma invoice issue, deposit timing or document release.

Use the purchase-order and order-confirmation guide ↗

Use the proforma-invoice, deposit-trigger and document-release guide ↗

Checklist Flow

Use one RFQ trail from sourcing intent to payment-stage review.

This page works best when buyers use it as a dated operating checklist, not as a loose contact form. Each step keeps the quotation basis, open gaps and next confirmation route on one record.

01 / STEP

Identify the buying organization and destination

State the buyer company, market, buyer role, destination country or port and whether the order is for resale stock, a project, a dealer assortment or a fit-out package.

02 / STEP

Lock the model and room scope

Send exact BG models when known, or send categories, room schedules, BOQs and layout references when the final model list still needs to be matched.

03 / STEP

Keep finish, quantity and packing on one trail

Repeat finish basis, quantity band, mixed-container questions, packing needs and target timing in the same dated RFQ instead of splitting them across separate chats.

04 / STEP

List approval and document gaps before deposit-stage questions

Show which sample, drawing, document, inspection or compliance points are already confirmed and which still need factory guidance before discussing payment timing or shipment release.

05 / STEP

Separate quotation-ready scope from PI and release-stage control

If the next blocker is no longer model selection but accepted quote, PO revision, proforma invoice, deposit trigger or document release, keep that live question on the same dated RFQ trail instead of opening a new disconnected message chain.

06 / STEP

Route the RFQ to the right next guide

If one blocker still prevents a usable quotation, open the matching guide first for quotation comparison, payment planning, materials, fit-out procurement or shipping documents, then return to the RFQ trail.

Before you send

Keep one dated sourcing trail.

Your company and destination country or port
Product models, categories or room schedule
Estimated quantity, MOQ question or container plan
Preferred colours, finish basis and configurations
Target delivery or project date
Any accepted quote, PO, PI, consignee or release-stage question still open

USEFUL INPUTS

What buyers usually send first

Dealer / importer: target market, core categories, sample models, quantity band, preferred port and mixed-order questions.
Project buyer / fit-out contractor: room list or BOQ, quantities, finish basis, delivery phase, receiving city and open compliance questions.
Southeast Asia branch rollout: named port, branch code, island-transfer split, reserve stock lines and later receiving exceptions on one dated RFQ.
Repeat order: existing model numbers, approved finish, missing parts or revision notes, and target shipment window.

COMMERCIAL CHECKPOINTS

Before payment-stage or release-stage questions

Scope: final model list, selected sizes and included pieces
Live order file: accepted quotation, PO revision or PI reference where one already exists
Approvals: sample, finish, drawing or revision status
Delivery basis: destination, receiving point, batch split, packing and timing
Documents: any consignee, compliance, customs, inspection or release questions still open
Assembly control: unpacking order, hardware-bag trace and room-level exception logging where the site team will install

Turn the accepted quotation into one clean PO trail ↗

Keep PI, deposit trigger and document release on one dated file ↗

Open the payment and deposit planning guide ↗

Confirm material and colour basis before commercial approval ↗

Control unpacking and assembly sequence before handover or claim review ↗

Direct factory sales

kun@fsbige.com WhatsApp +86 189 2856 25561–2F, B36-1, Jianshe Road, Lecong, Shunde, Foshan, China

Full name *Company *Business email *WhatsAppCountry / market *Company websiteBuyer type *Your procurement roleBuying requirementDestination port / cityProduct or modelEstimated quantityTarget order / delivery timing

Project requirements *

Prefer a faster conversation? Message BG on WhatsApp. Website submissions still require buyer-demand review; test or incomplete records do not count as valid inquiries.

FACT CHECK

What this page can and cannot confirm

This page can help organize models, categories, quantities, finish questions, destination inputs and the next sourcing step. It does not publish binding prices, MOQ, lead time, stock, delivery promises or warranty outcomes. Those remain subject to BG's written quotation and order documents.

FAQ

Common RFQ questions

What should an office furniture buyer send before asking for a quotation?

Send the company name, destination country or port, buyer role, exact models or required categories, quantity band, finish direction, target timing and any packing, compliance or documentation needs already known.

Can buyers send an RFQ even if some details are still open?

Yes. Keep confirmed information and open questions on the same RFQ. State clearly which fields still need factory guidance instead of guessing dimensions, finish basis, MOQ or delivery terms from a public page.

Why does BG ask for destination, quantity and finish basis together?

Because a quotation is easier to review when model scope, quantity, packing logic, finish basis and destination assumptions are kept on one dated record rather than confirmed in separate chat fragments.

What should buyers clarify before asking about deposit or payment timing?

Clarify the exact model scope, quantity, finish basis, destination, target timing and any sample, drawing, packing or document approvals first. Payment-stage questions are more useful when they stay tied to the same quotation basis.

What to include in an office furniture RFQ.