Start the designer handoff from room intent, exact models and open decisions
An office furniture enquiry becomes harder to quote when the designer sends a mood board, layout snapshot or finish collage without separating what is already fixed from what still needs model, size or component confirmation. Architects, interior designers and workplace consultants often define the visual direction first, but the factory still needs a cleaner model trail before it can review executive desks, workstations, meeting tables, reception desks and storage on the same quotation basis.
Open the handoff from the room name, intended furniture function, exact BG models already shortlisted and the visible open points that still need written confirmation. If one item is still undecided, keep it on the same dated specification note instead of letting drawings, finish comments, quantity questions and delivery assumptions split into separate files.
- Room or zone name with the intended furniture job
- Exact BG models, category shortlist or BOQ lines already under review
- Selected size, orientation or seat count where known
- Finish basis, sample reference or named colour direction kept on the same file
- Open specification points marked pending instead of guessed from renderings
Separate design intent from unconfirmed specification before RFQ review
A render or concept board can explain the design language, but it does not confirm the final commercial specification by itself. The risk grows when project teams treat a visual board as proof of dimensions, storage layout, cable access, hardware scope or packing method. That is how one designer brief turns into mismatched quotations or later revision noise.
Before asking BG to quote, restate which points are design direction, which points are already tied to an exact model or size, and which points still require written confirmation from the factory. This keeps designer intent, procurement review and supplier reply on one practical revision instead of forcing the factory to infer commercial details from appearance alone.
- Mark visual references as inspiration unless they already match an exact model
- Repeat confirmed model, size and quantity lines separately from open options
- List screen, storage, cable, hardware or accessory questions line by line
- Keep sample, finish and drawing comments on the same active revision
- Leave MOQ, lead time, packing, loading and delivery terms for written quotation confirmation
Carry the same handoff into approval, production release and site coordination
The best designer handoff still works after quotation, because the same project usually moves into finish approval, drawing review, phased delivery and installation sequencing. If the approved room schedule no longer matches the quoted model trail, later site changes can look like supplier errors even when the handoff was incomplete on the buyer side.
Before deposit, production release or site delivery planning, repeat the approved model list, finish basis, room references and open revision items on one dated control note. This keeps design intent, quotation, approval and delivery coordination connected without pretending that a public guide can decide final price, stock, lead time or project responsibility.
- Approved room schedule tied to exact models before release
- Finish and sample sign-off repeated with the same model trail
- Open drawing, orientation or accessory comments left pending until written confirmation
- Installation, receiving or phased-delivery notes kept separate from the original design brief
- One dated specification handoff preserved from concept through approval and delivery review
Related verified pages
Turn the guide into a model quotation.
Send model numbers or a room schedule, quantities, destination and timing. BG will confirm the next commercial step.
Prepare an RFQ ↗Frequently asked questions
What should an architect or designer send before asking BG for a quotation?
Send the room list or layout intent, exact models or category shortlist, selected sizes where known, quantity basis, finish direction, timing and any open screen, storage, cable, hardware or delivery questions that still need confirmation.
Can a design team ask for a quote before every finish or accessory detail is final?
Yes. Keep confirmed lines and open specification points on the same dated handoff, and mark anything that still needs factory confirmation instead of implying that a rendering or mood board already fixed the commercial scope.
Does this guide confirm final dimensions, MOQ, lead time or project delivery terms?
No. The guide helps architects and designers organize a cleaner handoff, but final dimensions, accessories, MOQ, lead time, packing, delivery terms and commercial responsibility still require BG's written quotation and order confirmation.