Open the RFQ from the buyer route instead of treating every order as one generic quotation
A useful office furniture RFQ starts by naming how the buyer will use the goods. A dealer building display stock, an importer planning a mixed container and a project buyer pricing a BOQ may all buy executive desks, workstations, meeting tables, reception desks and storage from one supplier, but they do not need the same quotation basis.
Before asking BG Office Furniture to quote, state whether the file is mainly for dealer stock, a resale assortment, project supply or a mixed case that combines two routes. Keep that buyer role on the same dated revision as the exact model list, destination market, receiving path and open commercial questions so Africa, Middle East, Central Asia, Southeast Asia and Americas enquiries do not drift into generic replies.
- Buyer route: dealer stock, importer assortment, project supply or mixed case
- Destination country, port, terminal or final receiving point where known
- Exact BG models, category shortlist or BOQ lines still under review
- Quantity band separated by showroom stock, resale stock or live project phase
- Open finish, packing, document or receiving questions left visible before quotation review
Keep dealer stock and project supply inputs separate on the same sourcing trail
Dealer stock usually needs hero models, repeatable quotation lines, finish direction and practical container structure. Project supply usually needs room schedules, phased quantities, room or floor references, installation timing and receiving restrictions. When those two jobs are mixed into one loose message, the factory cannot tell which models are for resale stock and which ones are tied to a live site handover.
Build one RFQ trail that keeps the same buyer route visible for every line. If the order contains both showroom stock and project supply, label them separately instead of forcing one total quantity. That makes later quotation revision, loading control, warehouse intake and shortage closeout easier to manage without pretending that the website can confirm final MOQ, price, lead time, payment or compliance scope.
- Dealer stock: display models, repeatable quotation models and replenishment priorities
- Importer assortment: mixed-order scope, container logic and destination-stock plan
- Project supply: BOQ lines, room references, phased delivery and installation timing
- Separate approved lines from open lines for finish, dimensions, packing or documents
- Keep one dated revision so later quotation comparison uses the same commercial basis
Carry the same route into approval, receiving and repeat supply
The first RFQ becomes more valuable when it still works after quotation review. A dealer may need sample approval, showroom intake and later replenishment. A project buyer may need warehouse receiving, floor-by-floor delivery and shortage-closeout notes. Those later records should still point back to the same buyer route, model list and destination file used at RFQ stage.
Before release, repeat the approved model list, buyer route, destination, receiving point, packing basis and next commercial checkpoint on one control note. That gives importers, dealers and project buyers a clearer handoff from sourcing research to factory quotation, delivery control and repeat purchasing without turning public content into unsupported promises.
- Approved model list repeated with the active buyer route before release
- Sample, finish or drawing approvals tied to the same model and destination trail
- Receiving notes separated into dealer stock intake, warehouse redistribution or project handover
- Replenishment and replacement needs kept separate from unresolved shortage or claim items
- One dated sourcing trail preserved from RFQ through receiving and repeat supply review
Related verified pages
Turn the guide into a model quotation.
Send model numbers or a room schedule, quantities, destination and timing. BG will confirm the next commercial step.
Prepare an RFQ ↗Frequently asked questions
What should a dealer send before asking BG Office Furniture for a quotation?
Send the target market, buyer role, exact models or category shortlist, display or stock quantity band, finish direction, destination port or receiving city, and any mixed-container or replenishment questions already known.
What should a project buyer send if the file is not dealer stock?
Send the room schedule or BOQ, exact models where known, phased quantities, finish basis, destination, receiving restrictions, installation timing and any document or packing questions that still affect the quotation basis.
Can one RFQ contain both dealer stock and project supply?
Yes, but the two routes should be labeled separately on the same dated file so the factory can distinguish showroom or resale stock from live project quantities, receiving logic and later handover control.