1. Define the buying job
Separate dealer assortment, project tender and end-user procurement. Each needs different information: a dealer may start with category and price positioning, while a project buyer needs room schedules, quantities and delivery milestones.
2. Use model numbers and reference images
Send the exact model numbers from the catalogue whenever possible. If you only have a reference image, explain the required function and size instead of assuming the image determines the final specification.
3. Confirm materials and finishes
Ask for the panel grade, thickness, surface finish, edge treatment, metal specification, hardware and colour reference. BG’s current materials state E0 panel use, but the final order specification should appear in the written quotation or proforma invoice.
4. Ask about MOQ and product mix
MOQ can vary by model, finish and packing. For mixed-container planning, provide an initial model list and quantity range so the factory can evaluate practical combinations.
5. Verify factory and packing capability
Request current factory photos, showroom video, packing examples and relevant business or quality documents. For important orders, consider a live video call, sample review or third-party inspection.
6. Make quotations comparable
Every supplier should quote against the same model, size, material, finish, quantity, packing requirement, Incoterm and destination assumptions. Otherwise the lowest number may not represent the same product.
7. Confirm before deposit
Review the final model list, drawings, colours, materials, quantities, unit prices, packing, lead time, payment terms and shipping terms in the final order documents.