Inspect against the active approved order, not against memory
Pre-shipment inspection works only when the buyer, dealer or project team checks the same approved order revision that production followed. If the inspection team arrives with an older finish note, a general room photo or an incomplete model list, the report can label correct goods as wrong or miss the real variance that matters before shipment release.
Open the inspection from one dated record that repeats the exact BG model numbers, approved sizes, finish references, included components, quantity by line and the packing basis for the active shipment. This is especially important for executive desks, workstations, meeting tables and mixed project orders shipping to Africa, the Middle East, Central Asia or Southeast Asia, where corrective action after departure is slower and more expensive.
- Exact model number and approved size for every active line
- Latest approved finish reference and orientation where relevant
- Included screens, pedestals, cabinets, locks or hardware packs
- Quantity by line, room or dealer assortment where required
- Packing method or carton grouping basis for the shipment
- Open commercial or technical points still awaiting written confirmation
Separate correctable findings from shipment-release blockers
Not every inspection note should stop the shipment, but real shipment-release blockers must stay visible. A label typo, one missing assembly sheet or an open carton photo request is different from the wrong finish, wrong handed return, missing hardware packs or cartons packed against the wrong model revision.
Keep the inspection report in two parts: findings that can be corrected and rechecked before release, and issues that prevent shipment from moving until the buyer confirms the correction result. That gives importers, dealers and fit-out contractors a usable decision trail instead of a broad pass or fail message.
- Model, finish or orientation mismatch
- Missing or mixed hardware and accessory packs
- Carton labels not aligned with the approved model schedule
- Packing count or grouping still inconsistent with the shipment plan
- Cosmetic or assembly issues awaiting correction evidence
- Release status after the corrective check is completed
Release the shipment only when inspection, packing and site timing match
A shipment should not be released only because production is finished. The buyer still needs the inspection outcome, corrective actions, carton identification, destination timing and site readiness to point to the same active batch. Otherwise the factory can release goods that are technically complete but operationally wrong for the receiving phase.
Before final release, repeat the approved inspection closure, shipment batch, receiving address, delivery phase and contact responsibility on one dated release note. That keeps the packing trail, lead-time plan and site-readiness plan aligned before the container leaves China.
- Corrective findings closed or accepted in writing
- Final carton count and identification tied to the active batch
- Receiving address and destination contact reconfirmed
- Planned shipment phase still matches site readiness
- Release note dated and shared with the buyer and logistics chain
Related verified pages
Turn the guide into a model quotation.
Send model numbers or a room schedule, quantities, destination and timing. BG will confirm the next commercial step.
Prepare an RFQ ↗Frequently asked questions
What should an office furniture pre-shipment inspection check first?
Start from the latest approved model list, finish references, quantities, included components and packing basis. Inspection is reliable only when it checks the exact active order revision.
Should every inspection issue stop the shipment?
No. Separate correctable notes from true release blockers. Wrong models, wrong finishes, missing hardware packs or carton identification conflicts usually need correction or written acceptance before release.
Why link inspection to site readiness and delivery phase?
Because a shipment can be factory-ready but still wrong for the buyer's active receiving phase. Release should follow the same batch, destination and site-readiness plan the project will use on arrival.